Job Description for the Post of Director (Major Exhibitions)
Job Objective
To coordinate with industry members, government and various stakeholders for smooth organization of an event/exhibition and jointly work to promote the interest of oil and gas sector in India.
Major Roles
Planning, Conceptualization, Execution and Event Management
Vendor Management & Negotiations
Coordination with all Stakeholders & Logistics Management
Budgeting & Financial Management
Risk Assessment & Crisis Management
Key Responsibilities
Leads team of people assigned to an event.
Provides direction and resources to ensure clarity of roles and successful event operations.
Formulates ideas and curates content for conferences/events/exhibitions. Liaison with all stakeholders for setting-up of the India Pavilion on behalf of the oil & gas industry on a national/international platform.
Collaborates with department heads of oil and gas companies and/or external vendors to schedule and plan work assignments based on event needs.
Works closely with stakeholders to set the vision and content of the events/exhibitions, and develops optimal user experiences for participants.
Works closely with the Director General/other Directors to improve marketability and profitability of events and facilities.
Researches, identifies and capitalizes on business opportunities.
Pursues opportunities to increase and maximize event revenues.
Monitors stakeholder preferences to solicit new or continuing business for FIPI and market opportunities to expand stakeholder pool.
Meets with prospective and current member organizations.
Addresses questions and provides solutions to member organizations/stakeholders’ concerns and issues.
Prepares proposals for provision of services.
Determines price/rate schedules and discount rates that maximize revenues and are consistent with applicable laws and policies.
Negotiate contracts within pre-established pricing parameters.
Prepares detailed events reports and maintains the event/FIPI’s website regularly.
Reviews contract details with other senior management prior to delivery.
Ensures the contractual terms of an event including payment terms/dates are followed religiously.
Monitors expenses to meet budget parameters.
Monitors delivery of all goods and services to ensure contract terms are satisfied.
Collects payments and submits all documents and post-event reports to the concerned stakeholders in a timely manner after the conclusion of an event.
Develops event branding, concepts and designs.
Directs logical brand/branding planning which may include signage, décor, food service, audio visual services, and/or lighting requirements.
Conducts conference calls, site-visits and production meetings as necessary.
Resolves various problems such as scheduling conflicts, layouts and set-ups.
Develops and implements policies and procedures for event operations and activities.
Oversees, guides and facilitates even committees. Sets and distributes agendas and documents for specific committee meetings. Documents collectively agreed-upon decisions and ensures accurate execution of decisions.
Maintains records and reports necessary to comply with government and accrediting agency standards, regulations and codes.
Plan and handle media relations.
Promotes FIPI’s events/exhibitions nationally and globally.
Developing and releasing advertisements and press releases as and when required.
Any other work assigned by Director General, FIPI.
Key Competencies
Setting Strategy
Executing for Results
Leading Teams
Business Acumen
Networking/Influencing/Building Relationships nationally and internationally
Good comprehension of global oil & gas industry, energy transition, climate change
Qualification
Post-graduate in any stream or Graduate with a degree in Engineering/MBA, with in-depth knowledge of oil & gas business.
Experience
At least 20-25 years’ relevant experience in oil & gas sector. The candidates (serving/retired) holding the position of Executive Director/E-9 level (in Oil & Gas PSUs) or equivalent in private organizations are only eligible to apply for this position.
Age
Age Limit: 62 years (as on the date of the publication of the advertisement)
Tenure
The initial tenure will be for a period of two years, which can be extended for a further period of one year (at the recommendation of Director General and approval of Chairman, FIPI).
Compensation Package
Attractive compensation offered, in line with industry practice.
Application Form (click here to download)
